Chartered Organization Discussion Between the Executive Officer and the Professional Scouter

The discussion between the professional Scouter and the executive officer of the chartered organization is an opportunity that should not be delegated to anyone else. This annual visit should be scheduled at least 90 days prior to the renewal date of the unit's charter. If problems in rechartering the unit are anticipated or there is significant corrective action to be taken, the discussion should be held early enough to allow time to take positive corrective action before the renewal deadline.

Agenda

1. View the Ventures 1 videotape together.

(Chartered Organization Fast Start, AV-034)

Discuss how the chartered organization and the local council are working together.

2. Review highlights or concerns.

a. The chartered organization representative (formerly Scouting coordinator)

Is the chartered organization representative carrying out his function well? Is a replacement necessary? View the Ventures II videotape, if necessary.

b. Quality unit leadership

What is the training status of the unit leaders? Is two-deep leadership in place? If there are vacancies, the head of the chartered organization will need to approve quality leadership to fill them. View the Ventures III videotape, if necessary.

c. Unit committee

Is it meeting regularly? Is the chairman functioning well?

d. Unit program

Is the unit a Quality Unit? Discuss advancement, membership, summer activities, and Boys' Life magazine subscriptions.

e. Chartered organization's mission

Does the unit support the aims and missions of the chartered organization?

f. Charter review process

Review charter renewal meeting agenda and charter presentation ceremony and set tentative dates.

See other side for charter agreement.

Last revised 1/26/10

John D. McCarthy